Grant Manager - Lome

We are looking for a Grant Manager.

Responsibilities:

The following comprise main responsibilities of the Grants Manager:

Planning and Implementation

• Oversee grants management in coordination with the Operations and Technical teams.
• In collaboration with the Chief of Party (COP) and the Deputy Chief of Party - Operations, develop and implement the use of the SRPS grants manual.
• Participate in work planning and activity planning to align the grants program with overall project activities.
• Lead the development of timeline and details required for any activities needing grants; conduct market search and price analysis in coordination with technical staff.
• Coordinate with the Senior Management Team to prepare the Notices of Funding Opportunity - RFA and APS, to solicit applications and assess the capacity and readiness of potential grantees.
• Manage the evaluation and selection committee process for grantees.
• Prepare the required approvals to ensure compliance with internal and external contract and policy requirements.
• Prepare grant agreements and amendments, explaining terms, conditions, roles, and responsibilities. Ensure that identified weaknesses in initial grantee assessments and related requirements are incorporated into the agreements explicitly/clearly with the required monitoring and actions on the part of the grantee.
• Organize kickoff meetings and apprise grantees of the responsibilities, requirements and policies and procedures to be followed during the life of the grant.
• Ensure post award grant management in accordance with relevant regulations and generate reports of status of grant activities, such as forecasting payment, inventory, amendments, close outs, and sector specific data (i.e., monthly and quarterly reporting).
• Coordinate with Operations and Technical Teams to ensure on-time deliverables, payments, and cash flow requests by monitoring milestones and payment schedules.

Management

• Provide training, guidance, and direction to project grants staff on planning, implementation, and compliance of grant policies, procedures, and instructions.
• Directly supervise the Senior Grants Specialist.
• Support the Grants Assistants in each country field office in target geographies.
• Use the Field Operations Manual (FOM) to ensure that policies, procedures, and/or practices are being met.
• Ensure documentation requirements are met with various departments i.e., technical, grants, and finance.

Compliance

• Provide training, guidance, and direction to project staff on planning, implementation, and compliance of grants policies, procedures, and instructions, specifically their role in the process.
• Review grants for completeness and appropriateness with the work plan.
• Ensure all required documentation is uploaded in the grants database TAMIS.
• Review grant milestones and requests for payments against grant agreements to ensure compliance.
• Train on and enforce policies and procedures to prevent improprieties, intentional and unintentional.
• Lead the audit of grant files at least annually.
• Other tasks as assigned by supervisor of member of the Senior Management Team.